Minutes

Citrus County Special Library District Advisory Board August 26, 2010
Coastal Region Library
The regular meeting of the Citrus County Special Library District Advisory Board was held on
August 26, 2010 at Coastal Region Library, 8619 W. Crystal Street, Crystal River, FL 34428

Board members present: Chair, Richard Byrnes, Adelaide Keller, Harley Nelson, Phyllis Peters,
Sandra Price, Elaine Ranous, E. E. Renfro, Sylvia Wilson
Excused Absences:
Edith Ramlow
Staff Liaison:
Flossie Benton Rogers

CALL TO ORDER
 Meeting called to order by Chair, Richard Byrnes at 4:00 PM.
DETERMINATION OF QUORUM
 Quorum present.
READING AND APPROVAL OF MINUTES
 Minutes of July 22, 2010 approved.
REPORT OF OFFICERS AND STANDING COMMITTEES
 Planning Committee – n/a
 Outreach Committee – n/a
 Fundraising Committee – The Committee met and reviewed a draft of the Library Advisory
Board Fundraising Brochure. Library Services Director circulated the draft so that the Board would have an opportunity to review. The idea of the brochure is that it not only be a vehicle for estate planning but also for any citizen to be informed of the ways they can donate to the library. The Committee is also planning the first annual “Love Your Library” kick-off. A focus for this event is to raise funds for an in-house Friends’ Bookstore at Central Ridge Library. The thought is to set up the event gala style, not formal and keeping the cost reasonable in order to invite the community to become interested and excited about the library.

REGULAR BUSINESS – Director’s Report
 Five Year Plan – Library Services Director, Flossie Benton Rogers, handed out the Five Year
Plan Draft for the board members to review. The second part of the Plan focuses on goals and objectives that the Library would like to achieve in the next five years. The plan is based on the framework of the Balanced Scorecard – Customer Perspective, Internal Process Perspective, Learning and Growth Perspective, Financial Perspective and Information Resources. Customer Perspective – The Library’s goal is to always greet our patrons and provide the best service. Internal Process Perspective - The Plan includes redefining workflows to determine if we are doing the best we can as a Library System. Improve marketing strategies in order to reach the goal of 100,000 patrons by 2012. Staff continues to work on Library policies and procedures. Citrus County Special Library District Advisory Board Learning & Growth Perspective - Systems has participated in a state bandwidth utilization study to help give us a synopsis of where we are now and where we need to be in the area of technology. A Facility goal is to address the issue of Coastal Region’s parking. Other long term goals include moving the Library Administrative Offices to Lakes Region Library, housing the Friends’ bookstore at Central Ridge Library, and freeing up additional space for Central Ridge Financial Perspective – Goals include to work with and support the Friends of the Library and seek appropriate grants that will support library funding. The Library Advisory Board opted to review the Five Year Plan before endorsing the plan.  Upcoming Library Events – National Library Card Sign Up Month – 62 Kindergarten classes
in Citrus County will be involved in signing up for library cards. Subway is supporting the Library
by providing a Subway card for a free kid’s meal to every student that signs up for a library card.

National Literacy Week – During the weekend, September 10 thru September 12th free
admission to any Florida State Park will be available when presenting a library card.
Constitution Day – Under the American Dream Starts @ Your Library Grant (Dollar General)
we invite you September 17, 2010 to celebrate Constitution Day at Homosassa Public Library.
The Board of County Commissioners will read a proclamation on behalf of the Daughters of the
American Revolution.
Banned/Challenged Book Week – Will take place the last week of September. The library will
have special displays. Citrus Life Magazine will print an article explaining what
banned/challenged book week is and Intellectual Freedom.
Interesting facts about 2012 -

100th Anniversary of the Courthouse in Inverness 225th Anniversary of the signing of the Constitution of the United States of America  Special Guest Speaker – Cathy Pearson, Community Services Director will be speaking at next
month’s Library Advisory Board meeting.
OLD BUSINESS
 Heritage Museum (Old County Courthouse) – a new lease will be signed to restore ownership to
Citrus County.

NEW BUSINESS
 Flossie Benton Rogers, Director, wanted to make Library Advisory Board members aware of a
situation that occurred at Coastal Region Library. Two individuals (patrons) brought a altercation
inside the library which escalated into a situation involving the authorities. Letters of apology were
sent from the two individuals to the Library.
The library wants to serve everyone and different populations and groups of people visit the library
on a daily basis. Library Services is currently working with other Community organizations that
Citrus County Special Library District Advisory Board may provide assistance through programs or support groups for the homeless population. The Sheriff’s Department is trying to make more of a presence at this Library. We are making the Library Advisory Board aware of this so that they may have the opportunity to offer ideas or contacts that would support the library in this area.  Friends of the Citrus County Library System Book Sale will take place at the Auditorium, October 1-5, 2010. As of today, 767 boxes are ready. Friends have packaged approximately 60 boxes per week in preparation for the sale.  African American Read-In takes place February 13, 2011.  Nikki Giovanni will speak at the Fine Arts Auditorium on September 7, 2010, 7:00pm.  Arrangements will be made for a Legal representative to speak before the board regarding the Sunshine Law and other legal aspects that the Library Advisory Board should be aware of as advisors to the Library.  Arrangements will be made to have the presentation of the “40 Developmental Assets.”  Once the newly elected Commissioners are sworn in, a meet and greet meeting needs to be arranged between the Library Advisory Board and each Commissioner.
OPEN TO THE PUBLIC

MOTION TO ADJOURN
 Adjourned at 5:00 PM.
NEXT MEETING
 The next regular meeting of the Library Advisory Board will be September 23, 2010 Central Ridge
Library, 4:00 pm, 425 W. Roosevelt Blvd., Beverly Hills, 34465 Respectfully submitted: Theresa Arriaga, Recording Secretary Citrus County Special Library District Advisory Board

Source: http://www.citruslibraries.org/PDF/LAB/Aug_26_2010.pdf