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Microsoft word - videx general user guidelines.doc

VIDEX - General User Guidelines

Dear User,
Welcome to VIDEX, the software of the Federal Republic of Germany which enables
you to complete your application form for a Schengen visa online.
We want to make VIDEX as easy as possible, so here’s all the relevant information
on how to use VIDEX and how to submit your application.
Please read the following information carefully before starting to enter your
data in VIDEX!

When can I use VIDEX?
VIDEX is designed only for applications for a short-term visa for a stay of up to
90 days in the Schengen states (Schengen visa). Applications for visas for longer
stays in Germany (e.g. for studies, work, family reunion) cannot be completed using
VIDEX. In such cases, please contact the responsible German Embassy or
Consulate-General directly.
Technical specifications
You’ll need the following hardware and software to use VIDEX:
• Firefox 8.0 or Internet Explorer IE 8,
Preparing to complete your visa application
If you have started to complete the form but then break off for more than 10 minutes,
your data will be deleted! In order to avoid this, please have the following documents
at hand before starting to complete the form:
o Please note that your travel document must be valid for at least three months after the end of your planned trip. o Please note that only travel documents that have been issued (not
extended!) during the past 10 years can be endorsed with a visa.
• letter of invitation, if applicable.
To complete the application
Choose a language
Choose the language for your application form. Once you have started to complete
the form you should not change the language. This would delete all prior entries.
Permitted characters
Please answer all questions using Latin letters. Applications completed using other
characters cannot be saved or printed.
The following special characters are also permitted: ÄÖÜß.+-,’. In fields requiring an
email address „@“ is permitted as well.
Entering dates
If asked for dates please enter the data as follows (Gregorian calendar):
year (4 digits)-month (2 digits)-day (2 digits), separated with a hyphen (-).
To save an application
You can save your application on your computer once you have entered at least the
family name and date of birth. The application will be saved in the file on your
computer that you have chosen as the designated storage space for all data
downloaded from the internet. If you would like to save it in a different location please
choose one in your browser.
To print a visa application
In order to print a visa application you will have to fill in the form completely and
answer all relevant questions.
Printing includes:
• the application form (please remember to sign the form),
• instruction according to Section 55 (2) (1) of the Residence Act (please sign • barcodes with your VIDEX-encrypted data.
To apply for a visa
You cannot submit your visa application online. You can only apply for a visa at the
responsible German Embassy or Consulate-General or at the office of a designated
external service provider.
To apply please bring the following documents with you:
• visa application form (please sign this form), • instruction according to Section 55 (2) (1) of the Residence Act (please sign • barcodes with your VIDEX-encrypted data, • any necessary additional documents. The kind of documents required depends on what type of visa you are applying for. Please refer to the information provided on the homepage of the responsible German Embassy or Consulate-General.
Which German Embassy or Consulate-General is responsible?
The responsible German Embassy or Consulate-General is the one in whose district
you have your place of habitual residence.


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